Never run out of stock again
Any department can raise a purchase request directly in EnigmaERP. When stock hits your reorder level, the system triggers a purchase request automatically.
- Department-level request with manager approval workflow
- Auto-reorder triggers based on configurable reorder levels
- Link material requests to projects or cost centres
- Full approval trail from request to purchase order
Reach all your suppliers in one click
Send RFQs to multiple suppliers simultaneously. Suppliers respond through a dedicated portal — no email threads, no missed quotes.
- Single RFQ sent to unlimited suppliers at once
- Supplier portal for quote submission — no account required
- Automatic follow-up reminders for non-responsive suppliers
- Quote history stored for future negotiation reference
Pick the best quote with confidence
Compare quotes side-by-side across all responding suppliers. Every line item, every price, every delivery term — in one view.
- Line-by-line price comparison across all quotes received
- Weighted scoring based on price, delivery, and terms
- Convert winning quote to purchase order in one click
- Notify unsuccessful suppliers automatically
Centralise all purchasing in one system
All purchase orders live in EnigmaERP — with automatic links to receipts and supplier invoices so reconciliation is effortless.
- POs auto-link to goods receipts and supplier invoices
- Three-way matching: PO, receipt, and invoice
- Partial deliveries tracked against original PO quantity
- Amend POs with full change history preserved
Receive, inspect, and put away — fast
Receive goods against a PO, perform a quality check before confirming stock, and let putaway rules route items to the right bin automatically.
- Receive against open PO with barcode scanning support
- Quality inspection gate before stock confirmation
- Putaway rules route items to correct warehouse bins
- Partial receipts tracked; balance quantity remains open on PO
Pay multiple suppliers in a single run
Generate payment orders in a bank-friendly format and pay multiple suppliers at once — reducing transaction costs and admin overhead.
- Batch payment orders for multiple supplier invoices
- Bank-format payment file export (SWIFT, IBAN)
- Payment scheduling with due-date alerts
- Automatic reconciliation when bank confirms payment
Spend intelligence that drives better decisions
Understand where every riyal is going. Analyse spend by supplier, by category, and by cost centre — and act on the patterns you find.
- Spend by supplier and category over any date range
- Supplier performance: on-time delivery, quality rejection rates
- Identify top 10 items by spend for negotiation leverage
- Budget vs actual procurement spend by cost centre
